Solutions
PROF-IT SRM: Purchasing management
Organising a full procurement cycle and efficient supplier management requires much time and money.
Our solution PROF-IT SRM: Purchasing management assists in managing supplies at all important stages: from the analysis of company requirements to the preparation of reporting on supplier management.
PROF-IT SRM: Purchasing management is an advanced solution for customer relations management. The SRM system includes a set of handy tools, for example, to develop a purchasing plan, register suppliers, visualise data on control points of the purchasing activities, etc. The System offers automation of the purchasing management in full compliance with the requirements of 223-FZ and 44-FZ Laws.
Common challenges for purchasing specialists
- Complicated supplier registration process
- Issues when creating a purchasing plan
- Lack of the purchasing process transparency
- Supply failures due to the absence of relevant information on meeting a requirement
Advantages of PROF-IT SRM: Purchasing management
![Lower purchasing costs due to consolidation of divisions' needs](/upload/iblock/b02/b027a6bd4bfb88d38f65597d70ee9b50.png)
Lower purchasing costs due to consolidation of divisions' needs
![Shorter purchasing cycle thanks to automation of routine operations](/upload/iblock/47f/47f44cc6cc474b83a2c2fbe1214890d0.png)
Shorter purchasing cycle thanks to automation of routine operations
![Optimisation of the supplier database and higher quality of procurement](/upload/iblock/0d7/0d7e48fc9f5f16b43872ac0bd3b87838.png)
Optimisation of the supplier database and higher quality of procurement
![Speeding up the search for a product/service supplier](/upload/iblock/e95/e95b5c7a150afcc105148aecc40bdfed.png)
Speeding up the search for a product/service supplier
![Compliance of supplies with approved plans and deadlines](/upload/iblock/a4c/a4c945911e88ebc41e87296fba43659e.png)
Compliance of supplies with approved plans and deadlines
![Less paperwork](/upload/iblock/403/403e05207e5d41f29a899950b5e0ef86.png)
Less paperwork
The functionality of PROF-IT SRM: Purchasing management
Organisation requirements management:
- Consolidation and flexibility of dealing with purchasing requirements
- Creation and approval of purchasing requests
- Distribution of purchasing requirements with respect to the range of items between responsible specialists
- Planning and stage-by-stage tracking of meeting the requirements
Supplier search and selection management:
- Creating a list of goods and materials that are not covered by contracts
- Creating a plan on supplier search and selection
- Initial surveying of potential suppliers
- Pre-award assessment and audit of suppliers
- Creating requests, offer analysis, and supplier selection
- Integration with electronic trading platforms and supplier portals
- Setting quotas for purchase volumes and analogues
Contract management:
- Registration of contractual duties in the system
- Creating typical contracts based on templates
- Registration of supplier prices
- Document flow management
Supply chain management:
- Creating supplier orders
- Agreement on delivery schedules with suppliers
- Recording supplied batches and scheduled arrival dates
- Loading of order-related shipping documents into the system and checking them (invoices, packing lists, customs declarations)
- Creating delivery requests
Supplier quality management:
- Recording the incoming control results
- Management of claims and supply quality
- Recording and analysis of supplier quality improvement measures
Analytical reporting:
System data analysis and comparison with respect to fixed areas, configurable periods, and available versions
Suppliers' portal:
Configurable information exchange with suppliers and further integration of data in the system during all stages of the purchasing activity