Solutions
PROF-IT SRM: Purchasing management
Organising a full procurement cycle and efficient supplier management requires much time and money.
Our solution PROF-IT SRM: Purchasing management assists in managing supplies at all important stages: from the analysis of company requirements to the preparation of reporting on supplier management.
PROF-IT SRM: Purchasing management is an advanced solution for customer relations management. The SRM system includes a set of handy tools, for example, to develop a purchasing plan, register suppliers, visualise data on control points of the purchasing activities, etc. The System offers automation of the purchasing management in full compliance with the requirements of 223-FZ and 44-FZ Laws.
Common challenges for purchasing specialists
- Complicated supplier registration process
- Issues when creating a purchasing plan
- Lack of the purchasing process transparency
- Supply failures due to the absence of relevant information on meeting a requirement
Advantages of PROF-IT SRM: Purchasing management
Lower purchasing costs due to consolidation of divisions' needs
Shorter purchasing cycle thanks to automation of routine operations
Optimisation of the supplier database and higher quality of procurement
Speeding up the search for a product/service supplier
Compliance of supplies with approved plans and deadlines
Less paperwork
The functionality of PROF-IT SRM: Purchasing management
Organisation requirements management:
- Consolidation and flexibility of dealing with purchasing requirements
- Creation and approval of purchasing requests
- Distribution of purchasing requirements with respect to the range of items between responsible specialists
- Planning and stage-by-stage tracking of meeting the requirements
Supplier search and selection management:
- Creating a list of goods and materials that are not covered by contracts
- Creating a plan on supplier search and selection
- Initial surveying of potential suppliers
- Pre-award assessment and audit of suppliers
- Creating requests, offer analysis, and supplier selection
- Integration with electronic trading platforms and supplier portals
- Setting quotas for purchase volumes and analogues
Contract management:
- Registration of contractual duties in the system
- Creating typical contracts based on templates
- Registration of supplier prices
- Document flow management
Supply chain management:
- Creating supplier orders
- Agreement on delivery schedules with suppliers
- Recording supplied batches and scheduled arrival dates
- Loading of order-related shipping documents into the system and checking them (invoices, packing lists, customs declarations)
- Creating delivery requests
Supplier quality management:
- Recording the incoming control results
- Management of claims and supply quality
- Recording and analysis of supplier quality improvement measures
Analytical reporting:
System data analysis and comparison with respect to fixed areas, configurable periods, and available versions
Suppliers' portal:
Configurable information exchange with suppliers and further integration of data in the system during all stages of the purchasing activity